Thursday, March 2, 2017

Vacancy: ProSe Case Admin / Relief CRD ~ Western District of Missouri

From: "Kathy Popejoy"

Vacancy: ProSe Case Admin / Relief CRD ~ Western District of Missouri

Position: Pro Se Case Administrator / Relief Courtroom Deputy Job Announce#: PSRC-03-17 Location: Kansas City, Missouri Starting Salary: Grade CL26 ($44,042 - $71,576) Opening Date: March 2, 2017 Closing Date: March 24 2017 ~ by 5:00 p. m. CST

Position Limit: This is a full-time provisional position commencing on or after April 3, 2017 with funding guaranteed through December 31, 2018. Funding after this date will be based on case numbers.

Please review the attached document for more information about the position. Let me know if you have questions. This position is available to all qualified applicants
(inside/outside the Judiciary). Thanks!

Vacancy Announcement

United States District Court

Western District of Missouri

Position Pro Se Case Administrator / Relief Courtroom Deputy

Position Number PSRC-03-17

Location Kansas City, Missouri

Salary Grade CL26 (Min: $44,042 - $71,576)

Opening Date March 2, 2017

Closing Date March 24, 2017 by 5:00 p. m. CST

This is a full-time provisional position commencing on or after April 3, 2017 with funding

guaranteed through December 31, 2018. Funding after this date will be based on case numbers.


The United States Courts for the Western District of Missouri was established in the year 1822. The Western District is divided into five divisions: Western (Kansas City), Central (Jefferson City), Southern (Springfield), Southwestern (Joplin), and the St. Joseph division. The primary office is in Kansas City with two divisional offices in Jefferson City and Springfield. The Western District of Missouri has approximately 280 total employees (judges and staff) and is a fully consolidated court which includes the District and Bankruptcy Courts and Probation and Pretrial Services Office (hereafter referred to as Court). The mission of the Court is:

To protect and preserve the rights and liberties of all people as guaranteed by the Constitution and the laws of the United States in a fair and impartial manner.

The Court is currently seeking a Pro Se Case Administrator/Relief Courtroom Deputy. The person holding this position will maintain an office in the Kansas City courthouse. Applicants from other Districts within the Judiciary that are willing to relocate at their own expense are welcome to apply. All applicants should visit for general information about the Court.

Position Description

Pro Se Case Administrator

Opens new cases and assigns them to staff attorneys, processing transfers, requests prisoner accounting, and issues defects orders and related correspondence.

Opens and distributes prisoner mail, screens pleadings in existing cases for deficiencies, and responds to correspondence regarding procedural requirements and requests for forms.

Performs quality control on all incoming documents and automated entries to ensure conformity with rules and court requirements.

Scans all hard copy filings into PDF format for electronic filing, and dockets all pleadings and orders.

Prepares secondary documents to orders, including clerk's judgments, summons and USM285 forms, and transmits appeals documents.

Maintains an accurate record of prisoner case filings for statistical purposes. Ensures timely and accurate preparation of routine forms and records. Sorts, classifies and files case records, as assigned.

Performs other duties as assigned.

Acting as liaison with other court units, chambers, and incarcerated prisoners and staff attorneys as a point of contact for the unit concerning prisoner complaints and petitions.

Maintains and manages unit records and forms.

Administers the Court's prison e-filing system and assists prisoners and prison staff.

Trains Pro Se writ clerks on scanning and docketing functions

Maintains unit office supplies and equipment.

Relief Courtroom Deputy assists District and Magistrate Judges as a substitute courtroom deputy when a Judge's regularly assigned courtroom deputy is unavailable. The responsibilities include:

Manage judge's caseload in the absence of the regularly assigned courtroom deputy. Calendar and regulate the movement of applicable cases. Monitor the filing of pertinent documents and timely responses to judicial orders. Set dates and times for hearings, trials, and conferences. Keep judge and immediate chambers staff informed of case progress or impending changes.

Review information relating to pending cases to ensure all records and reference materials are available for use by the judge and counsel.

Attend court sessions and conferences. Assist with the orderly flow of proceedings, including setting up the courtroom, assuring presence of all necessary participants, assisting with the selection of juries, and managing exhibits.

Take notes of proceedings and rulings and prepare minute entries. Prepare judgments and other orders for the judge's review and signature.

Perform data processing for the court's automated maintenance of records, as needed. Upload orders, pleadings, judgments, and minutes according to local policy utilizing the electronic case management system.

Inform jury clerks of upcoming trials, need for jurors, etc. Assist the judge and parties in jury selection and maintain records of jury selection and attendance.

Assist in gathering statistical information for reporting to the Administrative Office.

Act as liaison between the Clerk's office, the bar, and the judge to ensure that cases proceed smoothly and efficiently. Serve as a primary source of information on scheduling conferences, hearings, trials, and other case processes. Review Criminal Justice Act (CJA) vouchers for inconsistencies in reporting in-court hours by court appointed attorneys.

Travel to other court offices, as assigned. Perform other functional duties, including, but not limited to: intake, electronic case management, appeals processing, records, financial reports, and jury assistance.

Accept, file, and docket civil and criminal cases and pleadings; act as local information source for litigants and the public.

Additional Duties

Assist the full-time Pro Se Case Administrator and fill in during absences (e. g. on leave).

Perform Pro Se/Clerk's Office duties when not assigned to a judicial officer for Relief CRD work.


The successful candidate must have the following:

Incumbent must also possess three (3) years of specialized experience (see below for more information).

Excellent interpersonal skills and the ability to communicate both verbally and in writing and to maintain confidentiality.

Good judgment and the ability to organize work to meet deadlines and complete multiple tasks in a timely manner.

The ability to work independently but also to work as a team player in support of the Court's overall mission.

Knowledge and understanding of the policies and procedures of the Court.

Knowledge of or experience with Clerk's Office procedures relating to Pro Se and Non-Pro Se case management and processing.

Skill in communicating and working with judges, chambers staff, outside counsel during the process of scheduling events and managing courtroom logistics.

Ability to take notes and summarize material for minute entries/judgments in a distracting setting.

Knowledge of and skill in the use of applicable automated systems, including electronic recording,

CM/ECF and Microsoft Office applications.

Knowledge of federal and local rules. Knowledge of legal terminology and legal documents.

Ability to provide excellent customer service

Ability to multi-task under strict deadlines.

Specialized Experience: Progressively responsible experience requiring the regular and recurring application of clerical or administrative procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation. Such experience is commonly encountered in law firms, legal counsel offices, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, and corporate headquarters or human resources/payroll operations.

Conditions of Employment

Selectee will be subject to an FBI background check. Employment will be considered provisional until the FBI background check is completed. Selectee must be a United States citizen or meet appropriations act citizenship requirements for federal employment (For non-U. S. citizens, please see:

https://help. usajobs. gov/index. php/Employment_of_Non-citizens)

Court employees must adhere to all Judicial Conference regulations, must follow the policies outlined in the Guide to Judicial Policy, and are bound by the ethical standards established by the chief judge and the Code of Conduct for Judicial Employees. The United States District and Bankruptcy Courts are part of the federal judiciary.


The following benefits are available for this position:

10 Paid Holidays each calendar year

Annual and Sick Leave

13 days of paid annual leave (for up to three years of federal service)\

20 days of paid annual leave (from 3-14 years of federal service)

26 days of paid annual leave (15 or more years of federal service)

13 days of paid sick leave (unlimited accumulation)

Insurance plans: Health, Dental, Vision, Life, Long-Term Care, and Long-Term Disability

Flexible Spending Accounts (Health-care and Dependent-Care reimbursement accounts)

Retirement System

Thrift Savings Plan participation (with up to 5% employer matching contributions)

Application Procedures

Applicants must submit all of the following to be considered:

A cover letter;

A detailed resume, including functions managed and the number and composition of personnel supervised;

Contact information for three professional references;

A completed application for Judicial Branch Federal Employment - form AO78

Link to form:

Kathy Popejoy

U. S. District Court - Western Missouri Charles Evans Whittaker Courthouse 400 East 9th Street, Room 1510 Kansas City, MO, 64106

or via email to:

Miscellaneous Information

Only qualified applicants who submit all the required items listed above will be considered for this position. Only those candidates selected for an interview will be contacted. The court is not authorized to reimburse expenses to travel for interviews or for relocation. The court reserves the right to modify the conditions of this vacancy announcement. The Western District of Missouri is an equal opportunity employer and values diversity in the work place.?

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